GeoBlue – CIS & Payroll Services for the Construction Industry

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Privacy Policy

Privacy Policy

This Privacy Policy explains how GEOBLUE LIMITED (“we”, “our”, or “us”) collects, uses, stores, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

We are committed to maintaining your privacy and protecting your personal information.

1. Who We Are

GEOBLUE LIMITED
Company Number: 12219922
Registered Office: 301 Tea Factory, St Peters Square, Fleet Street, Liverpool, England, L1 4DQ
Email: info@geoblueltd.com
Telephone: 0333 016 4456
Data Controller: GEOBLUE LIMITED

2. What Information We Collect

We may collect and process the following types of personal data:

From Clients (e.g. contractors, agencies):

  • Name, business name, and contact details (email, phone, address)

  • HMRC reference numbers and tax information

  • Payment details and billing history

  • Employee and subcontractor payroll data (as part of service delivery)

  • Correspondence and communication records

From Workers (e.g. subcontractors, PAYE staff):

  • Full name, date of birth, address

  • National Insurance number

  • UTR (Unique Taxpayer Reference) and tax information

  • Bank account details

  • CIS verification status

  • Weekly working hours, earnings, and deductions

3. How We Collect Your Data

We collect data:

  • Directly from you (via forms, email, phone, or online portals)

  • From third parties authorised by you (e.g. employers, accountants)

  • From HMRC for CIS verification and compliance purposes

4. How We Use Your Information

We use your data to:

  • Provide payroll services, including CIS and PAYE processing

  • Verify subcontractor status with HMRC

  • Manage client accounts and billing

  • Issue payslips, remittance advice, and year-end summaries

  • Maintain compliance with legal obligations (e.g. HMRC reporting)

  • Communicate important service updates

  • Respond to enquiries and provide customer support

5. Lawful Basis for Processing

We process your personal data under one or more of the following legal bases:

  • Performance of a contract – to fulfil our obligations as your payroll service provider

  • Legal obligation – to comply with HMRC and employment regulations

  • Legitimate interests – for running and improving our business, where your interests do not override ours

  • Consent – where required, we will ask for your explicit consent before processing your data

6. Who We Share Your Data With

We may share your information with:

  • HMRC and other regulatory bodies, where legally required

  • Our payroll software providers and secure cloud storage partners

  • Banks and payment processors for wage disbursement

  • Our professional advisors (e.g. accountants, auditors) under confidentiality

We do not sell or rent your data to third parties.

7. Data Security

We take data protection seriously and implement appropriate technical and organisational measures to protect your information, including:

  • Encrypted file transfers

  • Password-protected systems and accounts

  • Secure cloud storage and backup procedures

  • Staff training in data protection compliance

8. Data Retention

We retain personal data only for as long as necessary:

  • Typically, payroll records are kept for 6 years, in line with HMRC requirements

  • After this period, data will be securely deleted or anonymised

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete information

  • Request erasure (‘right to be forgotten’)

  • Restrict or object to certain types of processing

  • Request data portability (where applicable)

  • Withdraw consent (if consent was the basis for processing)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at: info@geoblueltd.com

10. Cookies and Website Use

If you visit our website, we may use cookies to enhance your browsing experience. These may include:

  • Essential cookies (for functionality)

  • Analytical cookies (to track website performance)

You will have the option to accept or manage cookie preferences upon visiting our site.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal or service changes. The latest version will always be posted on our website with the updated date.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact:

GEOBLUE LIMITED
301 Tea Factory, St Peters Square, Fleet Street, Liverpool, England, L1 4DQ
info@geoblueltd.com
0333 016 4456